Adding and removing users

Cubed by Law Squared integrates with your organisation’s Microsoft environment for user authentication.

Cubed does not have direct access to your Entra ID (Azure Active Directory). This means your internal IT team is responsible for adding and removing users from the platform.

Adding a Legal Team Member

To onboard a new user into Cubed, coordination between your IT team and your assigned Cubed Administrator is required. You can use the example email template below.

Step 1: Add the User to the Cubed Security Group (IT)

Your IT team must:

Add the user to the SG Cubed Users security group

This action will automatically:

Add the user to the Cubed Power Platform environment
Add the user to the Cubed Legal team

Step 2: Assign Licensing (IT)

Your IT team must:

Assign a Power Apps Premium licence to the user

Without this licence, the user will not be able to access Cubed.

Step 3: Assign Cubed Roles (Cubed Administrator)

Once the user appears in Cubed:

A user with the Cubed Administrator role must:

Assign the appropriate security role(s), such as:
- Cubed Administrator
- Cubed General Counsel
- Cubed Lawyer

This step determines what the user can see and do within the application.

Email Template - Add a new User to Cubed

Subject: Request to add new User to Cubed (SG Cubed Users)

Hi [IT Team / Name],

Could you please assist with onboarding a new user to the Cubed by Law Squared application?

User Details
Name: [Full Name]
Email: [Email Address]

Required Actions
1. Add the user to Security Group: SG Cubed Users
2. Assign a Power Apps Premium licence

Once these steps are complete, the user will automatically be provisioned into the Cubed environment and Legal team. Our internal Cubed Administrator will then assign the appropriate application roles.

Please let me know once this has been completed.

Thanks in advance for your help,
[Your Name]

Removing a Legal Team Member

To safely remove a user from Cubed, please follow the process to ensure access is fully revoked. You can use the example email template below.

Step 1: Remove Cubed Security Roles (Cubed Administrator)

A Cubed Administrator must:

Remove all assigned roles:
- Cubed Administrator
- Cubed General Counsel
- Cubed Lawyer

This immediately prevents access within the application.

Step 2: Remove Licensing (IT)

Your IT team must:

Unassign the user’s Power Apps Premium licence

Step 3: Remove from Security Group (IT)

Your IT team must:

Remove the user from the SG Cubed Users security group

This removes the user from:

The Cubed environment
The Cubed Legal team

Step 4: Notify Cubed Support

After completing the above steps:

Send an email to support@cubedlegal.com
Include the user’s details and confirmation of removal

The Cubed team will perform a final clean-up step within your Power Platform environment.

Email Template - Remove a User from Cubed

Subject: Request to remove a User from Cubed (SG Cubed Users)

Hi [IT Team / Name],

Could you please assist with removing a new user from the Cubed by Law Squared application?

User Details
Name: [Full Name]
Email: [Email Address]

Required Actions
1. Unassign the Power Apps Premium licence
2. Remove the user from the Security Group: SG Cubed Users

✅ Please note that Cubed application roles will be removed internally prior to this request.

Once complete, please confirm so we can notify Cubed Support to finalise the removal process.

Thank you for your assistance,
[Your Name]

Key Considerations

Cubed user management is partially automated via security groups
IT involvement is required for both onboarding and offboarding
Security roles in Cubed must be managed separately by a Cubed Administrator
Always complete the full removal process to ensure access is fully revoked